The Parish Clerk

The role of the parish council clerk

The role of Clerk is to ensure that the Council as a whole conducts its business properly and to provide independent, objective and professional advice and support.

The council are advised by a Clerk who is there to see that business is conducted within the law.

A brief summary of the clerks role includes:

  • ensuring that the council conducts its business lawfully
  • administering all the council’s paperwork
  • ensuring that meeting papers are properly prepared and the public is aware of meeting times
  • implementing the council’s decisions
  • overseeing the implementation of projects
  • supervising staff (if any)
  • keeping property registers and other legal documents
  • keeping up to date by training /qualification
  • managing the annual budget for Council and its committees, and preparing financial statements as required.
  • monitoring and balancing the Council’s accounts and preparing records for audit and VAT purposes.
  • ensuring that correct financial records are kept and that internal checking regimes are established.
  • receiving and reporting on invoices for goods and services to be paid for by the Council and ensure that such accounts are settled within due timescales.
  • researching and bringing forward opportunities to apply for grants to support programme aspirations.

The Clerk for Above Derwent is a part time position, of 12 hours a week, and aims to respond to queries as soon as possible within office hours (Monday-Friday 9am-5pm)

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